NewswireTODAY - /newswire/ - San Jose, CA, United States, 2010/12/21 - FNTI (Fidelity National Technology Imaging), the experts in full service physical records conversion have successfully completed the document conversion and redaction project for the State of Ohio Department of Health.

FNTI was chosen by the State of Ohio as the document conversion experts to convert the birth and death vital records from 1908 through 2004 from paper to digital image. The State had been issuing certified copies of records from paper to its constituents for many years. In 2006 the State implemented an electronic system which would change the way records were stored, data extracted, and vital records issued for documents. Vital record documents that needed to be stored in the new electronic system resided in the States environmentally controlled vault which had records dating back to as early as 1897. These documents were typically located in bound books on shelves with a wide range of quality and print legibility. Many were hand written and very fragile. The paper records were cumbersome and costly to handle and store. In addition, the State wanted to become compliant with new legislation pertaining to the REAL ID ACT, STEVE and EVVE reporting standards. Converting the paper records into digital images and extracting specific indexing fields would allow the Ohio Department of Vital Statistics to meet the requirements and have a more efficient department.

FNTI had a staff of approximately 150 people onsite at the State of Ohio on-site for 3 years performing all conversion services and data entry. The project consisted of the conversion of 23 million birth and death records many of which were handwritten documents containing an excess of 46 million images converted digital format. Approximately 50% of the documents were redacted. FNTI used a combination of technologies to ensure accuracy of the data captured to 99.5% or better. FNTI focuses on the security and highest level of quality insurance on every project.

The State of Ohio now has all of the death and birth paper records with all of the required data elements in a searchable electronic format. The State and National reporting compliance mandates can now be met and maintained. The process of imaging the records also created a disaster recovery solution in the event of a catastrophe. Significant savings has also have been realized pertaining to reduced people time, direct administrative costs, storage and cost of risk avoidance.

Judy Nagy, State Registrar said that "FNTI completed the project on time, under budget, and with higher accuracy requirements than we expected". States contemplating similar projects should look to the State of Ohio as a model for future successful back file conversion projects pertaining to compliance oriented documents such as Vital Records.

About FNTI
FNTI (Fidelity National Technology Imaging) is a subsidiary of Fidelity National Financial and our only focus is full-service document conversion of mid to very large archived and ongoing projects across the United States. Our reputation is highly respected having completed some 1700 projects for Government and Commercial Clients. Established in 1979, FNTI has scanning centers around the U.S. Most of these centers not only provide scanning services of paper, film and fiche but also have secured automated box storage retention for physical record. FNTI is capable of converting in excess of 50 million images per month. To date, FNTI (fnti-imaging.com) has successfully scanned and indexed over 2 billion physical documents that often required many complex functions. Over the last 10 years, FNTI has successfully been involved in nearly 100 large onsite conversion projects.

Agency / Source: Fidelity National Technology Imaging

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