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Mimosa Systems, a leader in Live Content Archiving solutions, today announced that Chester County, Penn., a fast-growing and diverse region just west of the thriving metropolis of Philadelphia, has deployed the next-generation Mimosa NearPoint™ software to ensure the retention, preservation, protection, and recovery of its vital email data.
Chester County’s government is headquartered in West Chester, a borough of 18,000 people just 25 miles west of Philadelphia. The county is administered by a board of commissioners charged with managing the large and varied governmental organizations. “We are determined to be ahead of the curve on all technology issues—especially eDiscovery,” said Jim Ray, senior technology manager, Chester County.
“We needed a way to seamlessly search through massive amounts of email for legal and HR,” stated Ray. “The legacy process took an exorbitant amount of time and IT resources because we had to crawl all our file systems. The county needed a solution that would address this issue and find the data in a more timely fashion for discovery requests to ensure that we could meet our legal requirements.”
The county was also dealing with a PST (Personal Storage Table) file volume that was growing exponentially and driving up storage costs. PST files are used with personal folders to store local copies of messages, calendar events, and other items within Microsoft® Exchange. Because they were not designed to store today’s large volumes of data, PST files can quickly become out of control if there is no system for moving, storing, and retaining email in a central archive. Large PST files can lead to poor network performance, increased storage requirements, file corruption, and, inevitably, lost data.
“We had multiple PST files everywhere. One-quarter of our file storage volume was being used by PST files, and that does not include PST’s that were stored on local PCs and laptops,” Ray explained. “With Mimosa, we can safely restrict mailbox size and automatically archive emails in a big electronic filing cabinet. We can improve performance, while ensuring that our data is always safe and discoverable.”
Key Mimosa NearPoint features that are particularly important to Chester County include:
• Automated Exchange Storage Management: Mimosa NearPoint has reduced the county’s storage requirements by moving attachments, based on policies of age and size, to the NearPoint server. The NearPoint Mailbox Extension feature will allow Chester County’s IT staff to define policies that create stub attachments in Exchange while still giving users seamless access to their email.
• Continuous Capture and Archiving of Exchange Data: Mimosa NearPoint includes all metadata, emails, folders, deletions, calendars, contacts, notes, and tasks, so relevant content can be quickly identified as part of an eDiscovery or disclosure request.
• Simple “One-Click” Recovery: Mimosa NearPoint gives Chester County continuous protection of all its Exchange information. NearPoint preserves all Exchange information and allows users to restore individual messages themselves via Outlook. In addition, NearPoint allows administrators to restore complete mailboxes and databases with a simple “one-click” operation.
About Mimosa NearPoint
Mimosa NearPoint addresses critical customer requirements around content archiving, eDiscovery, regulatory compliance, content monitoring, business continuity, and storage optimization in a unified solution. Mimosa NearPoint provides legal search workflow, immediate mailbox and message recovery, disaster recovery, email, instant message and file archiving, self-service search and access in one solution. By leveraging cost-effective storage and advanced classification rules, NearPoint also optimizes content storage and reduces overall infrastructure costs.
About Mimosa
Mimosa Systems, Inc. (mimosasystems.com) delivers next-generation content archiving solutions for information immediacy, discovery, and continuity. Mimosa NearPoint is the industry’s most comprehensive unstructured information management software solution for email, files, backup tapes, and instant messages, enabling archiving, eDiscovery, storage management, and recovery in a unified solution. Mimosa is a Microsoft Gold Certified Partner, recognized for its competencies in networking infrastructure solutions, ISV/software solutions, and advanced infrastructure solutions. Mimosa is a privately held company whose investors include Clearstone Venture Partners, August Capital, JAFCO Ventures, Mayfield Fund, and Focus Ventures. Mimosa was founded in 2003 and is based in Santa Clara, California, with offices in Germany, the United Kingdom, Japan, China, Australia, and India.
Mimosa, Mimosa Systems, and Mimosa NearPoint are trademarks of Mimosa Systems. All other product and company names herein may be trademarks of their registered owners.
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